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Secretary

Job Overview

We are Elmobtaker Co. We are looking for an experienced and efficient Secretary to help us keep growing and manage our administrative tasks. Your clerical and administrative support will assist office personnel and optimize workflow. Job duties include answering phone calls, organizing files, scheduling meetings, making travel arrangements, taking notes at meetings, typing up documents, inputting information into our database, and ensuring office supplies are stocked. Our ideal candidate is self-motivated and has at least two year of experience as a secretary or administrative assistant.

Secretary Duties and Responsibilities include:

Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment.

Receive deliveries; sort and distribute incoming mail.

Respond to calls, emails, and routine letters; direct inquiries to the appropriate person.

Print and copy documents as needed.

Arrange, coordinate, and schedule meetings; prepare meeting documents.

Make travel arrangements for office personnel and visitors.

Maintain a content management system.

Track inventory of office supplies and order more when necessary.

Write and distribute routine correspondence.

Compile data and prepare reports.

Maintain updated contact information for company employees, suppliers, and customers.

Coordinating with other organizations.

Implementing administrative procedures.

Follow-up hygiene and maintaining the general appearance.

Secretary Requirements and Qualifications:

University degree, higher institute or equivalent (degree in Business Administration preferred).

2+ years of experience in a secretarial role preferred.

Integrity and confidentiality.

Fluency in Arabic / English and any other languages will be beneficial.

Professional demeanor and attitude.

Familiarity with office organization techniques.

Advanced proficiency in managing documents, spreadsheets, and databases.

Exceptional filing, record keeping, and organizational skills.

Well-organized, detail-oriented.

Negotiation skills, strong verbal and written communication and time-management skills.

Customer service and relationship-building skills.

Assertiveness and high degree of attention to detail.

Tact, Flexibility and discretion and diplomacy.

The ability to be proactive and use your initiative: to see what needs doing and to do it.

Proficient computer skills, including Microsoft Office.

Working knowledge of general office equipment.

Team working skills and ability to multitask.

Job: Secretary

Schedule: Full-time.

Salary: Negotiable.

Location: Tripoli – Libya.

Applications open: 25/10/2020

Applications close: 10/11/2020.

If interested, please contact: [email protected]