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Receptionist/ Front Office

Responsibilities

Greet and welcome guests as soon as they arrive at the office

Direct visitors to the appropriate person and office

Answer, screen and forward incoming phone calls

Ensure reception are is tidy and presentable with all necessary stationery and materials (e.g. Pens, forms and brochures)

Provide basic and accurate information in person and via phone/ email

Receive, sort and distribute daily mail/ deliveries

Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)

Order front office supplies and keep inventory of stock

Update calendars and schedule meetings

Arrange travel and accommodations

Perform other clerical reception duties such as filing, photocopying, transcribing and faxing

Manage contacts database

Prepares for meetings by setting up rooms, materials and drinks

Provide secretarial support

Provide other related duties required