1991 views41 applications

PURCHASING OFFICER

Medecins Sans Frontieres (MSF – Doctors Without Borders) is an international, independent, medical humanitarian organization that provides medical aid to populations in distress, victims of natural and manmade disasters and victims of armed conflict, regardless of race, religion and political beliefs.

For more information, visit our website http://www.msf-me.org/ar

Purpose :

Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project

RESPONSIBILITIES:

• Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
• Assisting in reception control process with the storekeeper
• Performing delegated tasks according to his / her activity and as specified in his/her job description

MSF Section/Context Specific Accountabilities

• Working with Unifield system on the purchaser side
• Working on collecting information for exceptional validation (waiver) for medical items (BN/ED/manufacture ,…etc ) and filling exeptional validation request with all necessary information
• Making sure of handling all requested items to storkeeper in case it is stock item and to requester in case of Cross-docking in callboration with storkeeper
• Collecting required signature for autorizing PO/PL
• Requesting from Coordination new codes in Unfield
• Opening /closing advances and do settlement with finince depertment
• Disseminate & collecting Request For Quotation (RFQ) to.from suppliers and filling COMPARATIVE BID ANALYSIS (CBA) when required and align with Authorization Table (AT)
• Archiving purchasing document (PL/PO/Invoice ) by writing all relevant refrences to increase tracablity and auditing purpose
• Contribute to market and supplier assessment (identification, validation and review) when required on certain period
• Contibute to supply reporting such as updating IRs, PO/PLs status (received, in progress, pending, cancelled, accomplish) on weekly basis
• Any other tasks assign by supervisor within scope of the activity

Application

Interested candidates should submit their applications in English before 10 Jun 2021 with a CV, motivation letter and supporting documents (certificates, diplomas, Degree etc.) to Médecins Sans Frontières, via E-mail [email protected]

The subject line of the email must state ‘your name _ Purchasing officer Application’ in English in order to be accepted

Please note that incomplete applications, as well as applications in Arabic will not be considered.