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Country Administrator – Tunisia and Lybia

Availability: immediate
Duration of the assignment: 3 months with possibility of renewal for 1 year
Type of contract: co.co.co – Full-time
Duty station: Tunisia

• JOB CONTEXT DESCRIPTION:
  ICU is an international non-governmental organization recognized by the European Commission and the Italian Ministry of Foreign Affairs, which carries out development cooperation projects in the countries of the South of the world and promotes information and education initiatives on issues of international solidarity.
  In particular, ICU has been present in Tunisia since 2011 and actively operates in the fields of Renewable Energy and support to municipalities; from vocational training, especially of young people, and the creation and support of businesses and self-employment, especially in the agri-food sector; and in the field of preservation and efficient use of natural resources, in particular water. In addition, Tunisia coordinates projects in Libya, in the field of energy efficiency and protection, as well as agri-food development and agricultural services. The activities are carried out with EU funds, AICS (Call for proposals and Emergency calls), as well as private foundations and other cooperation (e.g. Cooperation Monaco, Prince Albert of Monaco Foundation, FOM…)
  The candidate will have the responsibility to ensure the correct administrative-accounting management of the ongoing projects in Tunisia and Libya
• TITLES, SKILLS AND EXPERIENCE:
  • Minimum degree required: Degree in economics or political science
• Knowledge of languages: excellent knowledge of written and spoken French is required; excellent knowledge of English too; knowledge of Italian and Arabic will be considered a plus
  • Degree of experience: at least 3 years of proven professional experience in the same role; at least 2/3 years of proven experience in NGOs and countries in the South of the World
  • Excellent analytical and financial skills
  • Excellent verbal and written communication skills
  • Ability to meet deadlines and work under stress
  • Proven staff management skills in multicultural contexts
  • Proven experience in the administrative management of projects with different donors (in particular AICS and EU)
  • Excellent knowledge of the Microsoft Office package, especially Excel
  • Ability to work independently
  • Reliability and precision
  • Preferential title: previous experience in French-speaking countries; previous work experience as accounting administrator.

MAIN RESPONSIBILITIES: Finance Management

• Supports the Country Representative and Project Managers in the administrative/financial management of ongoing projects;
• Ensure that financial expenses and transactions are in line with donor and ICU procedures;
  Supports, coordinates and supervises the administrative offices located in the territory;
• Supports the Country Representative in the drafting of forward budgets and expenditure commitments for the Country Coordination;
• Ensures the correct paper and digital archiving of documents;
• Ensures compliance with the laws of the country in the field of taxation and labor law;
• Supports PMs in the drafting of project financial reports;
• Supports PM and RP in project forecast and coordination.
• Ordinary accounting
• Provides for the recording of expenses and other financial transactions on the accounting application of the organization;
• It monitors the cash flow of projects and carries out long-term planning of the sending of funds in coordination with the Country Representative, the PM and the Project Manager in Italy;
• Control and authorize PM expenses based on budget availability;
• Provides for the payment of salaries within the limits and times established by the laws of the country;
• It monitors the project banks and checks their balances in line with accounting;
• Provides for the reconciliation of banks and banks of all projects active in the territory;
• Follows on-site project audits in constant contact with the headquarters;
• Human Resources Management in the Mission
• Participate in collaboration with the PM and the main office in the recruitment of local administrative staff;
• Prepare and amend local staff contracts in cooperation with the RP, the PM, and the head office to ensure they are in line with ICU policies and state laws
• Supports the RP in obtaining all necessary permits for the work of expatriate staff (visa, work permit) and in the monitoring of holidays;
• Carry out periodic training to the administrative and project staff on the correct use of accounting software and the use of administrative tools (cash book, log book, etc.)
• Logistics and procurement
• Supervises transactions so that purchases are in line with the rules of transparency of donor cash flows and EUCI;
• Ensures compliance for the purchase of goods and services according to donor and ICU rules;
• It updates and monitors the inventory of project or ICU assets in collaboration with the logistics provider.