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Assistant Finance Officer

Job Opening: 22828

Title of Post

Post Number

Location

Effective date of assignment

Operational Context

Assistant Finance Officer

10029270 Tunis, Tunisia ASAP

UNHCR Libya

Category/grade

Type of contract Date of Issue Closing Date

National Officer, NOA

Fixed-term Appointment

26/10/2020 16/11/2020

Assistant Finance Officer positions provide technical support with the processing of financial transactions and monitor compliance with UNHCR and UN Financial Rules and Regulations

In addition to his regular duties and responsibilities, the incumbent will provide a consistent support to the admin team in:
– Monitoring day to day personal and administrative in the office
– Contributing to the preparation of submission of new revised procedures and practices

– Ensure all Admin Unit procurement requests threshold are referred to the supply unit and orders placed in good time to avoid delays in delivering services to all requesting units.

Organizational Setting and Work Relationships

Assistant Finance Officer positions provide technical support with the processing of financial transactions, and monitor compliance with UNHCR and UN Financial Regulations and Rules.

Assistant Finance Officer positions provide technical support with the processing of financial transactions and monitor compliance with UNHCR and UN Financial Regulations and Rules.

In addition to h/her regular duties and responsibilities, the incumbent will provide a consistent support to the admin team in:
– Monitoring day to day personal and administrative in the office
– Contributing to the preparation of submission of new revised procedures and practices

– Ensure all Admin Unit procurement requests threshold are referred to the supply unit and orders placed in good time to avoid delays in delivering services to all requesting units.

1

Functional Statement:

Duties

Contribute to the assessment of budgetary needs for administrative budgets (ABOD); monitor and control ABOD expenditure in the office.
Analyze, evaluate and control disbursements/receipts, as well as expenditure variances against approved budgets.

Review vouchers, including ABOD and project disbursements.
Propose monthly cash requirements for the office, and ensure adequate and timely replenishments of funds; Contribute to the preparation and processing of monthly accounts.
Provide financial status reports to supervisors.
Analyze and evaluate all financial reports produced on a regular basis.
Maintain effective business relationships with local banks.
Support ensuring compliance with UNHCR and UN Financial Regulations and Rules, policies and procedures.
Ensure that payments are effectuated by the monthly deadline.
Ensure that monthly accounts are correct and approved, and ensure timely monthly bank reconciliations, including open items, review and clearance of unwanted requisitions and PO balances.
Conduct regular checks of petty cash and cash accounts.
Essential Minimum Qualifications and Experience:

• –  Undergraduate degree (equivalent of a BA/BS) in Accounting, Finance, or Public or Business Administration, Economics or related field, OR undergraduate degree in another field combined with a professional qualification in accounting or finance (CPA/CIA or equivalent) plus minimum one year of previous job experience in the field of accounting or finance. Graduate degree (equivalent of a Master’s) or Doctorate degree (equivalent of a PhD) may also be accepted.
• –  Excellent computer skills, in particular in MS Office applications.
• –  Excellent communication skills.
• –  Knowledge of English and UN working language of the duty station if not English.

  Desirable Qualifications and Experience:

• –  Professional qualification in accounting or finance (CPA/CIA or equivalent).
• –  Working experience of at least one year in an intergovernmental organization (United Nations or similar).
• –  Good knowledge of United Nations financial rules and procedures.
• –  Good understanding of accrual accounting (such as IPSAS or IFRS).
• –  Working experience with PeopleSoft/Oracle Financial modules.

  Competency Requirements

Code Managerial Competencies

1. M001
2. M002
3. M003
4. M004
5. M005
6. M006

Empowering and Building Trust Managing Performance Judgment and Decision Making Strategic Planning and Vision Leadership

Managing Resources

Code Cross-Functional Competencies

1. X001
2. X002
3. X003
4. X004
5. X005
6. X006
7. X007
8. X008
9. X009

Analytical Thinking Innovation and Creativity Technological Awareness Negotiation and Conflict Resolution

Planning and Organizing
Policy Development and Research Political Awareness
Stakeholder Management
Change Capability and Adaptability

2

Eligibility:

Internal candidates: Interested staff members should consult the Policy and Procedures on Recruitment and Assignments of Locally recruited Staff (UNHCR/AI/2020/1/Rev.1). If you have questions regarding your eligibility, you may also contact the HR Unit.

Internal candidates for vacancy announcements in the GS category are divided in Group 1, Group 2, as follow:

Group 1 comprises current GS staff members holding an indefinite or fixed-term appointment who, at the date of the deadline for application, are serving in the country of the vacancy at the grade of the position or one grade below or above.

Group 2 comprises candidates from the categories listed below after completion of one cumulative or continuous year of service in the country of the vacancy. The Group 2 status will be confirmed by the UNHCR Libya’s HR team as applicable. Further details on the Group 2 are available in our career portal UNHCR Libya Jobs .

External Candidates are candidates who are not in Group 1 or Group 2.

Remuneration:

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org

Submission of Applications:

• –  Prior to the closing, interested candidates are to access the vacancy notice through UNHCR Libya’s recruitment portal: http://www.unhcr.org/ly-jobs/ and to apply through
• –  https://www.unhcr.org/other-opportunities.html
• –  Candidates must be Tunisian citizens or hold a valid local work permit at the time of application. No

  relocation fees apply.

  Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test, functional clearance and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

  UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.