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Senior Program Coordinator

ICMP
Senior Program Coordinator, Libya , LES 7 – Subject to funding
Office of Head of Program Tripoli, Tripoli District, Libya Full time 43/2021

Description
ICMP Mandate

The International Commission on Missing Persons (ICMP) is a treaty-based international organization with Headquarters in The Hague, the Netherlands. Its mandate is to secure the cooperation of governments and others in locating and identifying missing persons. As the only international organization tasked exclusively to work on the issue of missing persons, ICMP maintains field programs throughout the world. To learn more about ICMP click here.

Libya Program

ICMP is implementing a multi-year project in Libya to assist efforts to account for persons missing in Libya as a result of armed conflict and violations of human rights. Under this project, ICMP will work with government authorities and other institutions, civil society organizations and families of the missing, to facilitate the use of advanced forensic techniques, to build a foundation for rule-of-law institutions that successfully and impartially investigate missing persons cases, and to enable families and other civil society actors to engage in the process.

The successful candidate will respond to and support the Program Manager in the day-to-day implementation of the ICMP Libya program, ensuring that it is carried out in line with ICMP strategy. This includes serving as point of contact for ICMP, liaising and maintaining relationships with relevant stakeholders, including but not limited to prosecutors’ offices, specialized institutions, government ministries and other institutions, and any other relevant stakeholders working on the issue of missing persons in Libya. The Senior Program Coordinator will also be responsible for the effective and efficient planning and coordination of ICMP activities in Libya. They will assist the Program Manager in the administration of the Program through supervising activities related to Communications, Security, IT and Documentation.

In the absence of the HoP, the Senior Program Coordinator will act as Officer in Charge (OIC).

Under the overall guidance and supervision of the Program Manager, the Senior Program Coordinator duties and responsibilities will include, but will not necessarily be limited to the following:

General Responsibilities

Work towards the implementation of the ICMP’s strategic goals and activities;
Advise the Program Manager on political and other issues that affect implementation of program activities;
Under the direction of the Program Manager, act as interlocutor with government officials, authorities and decision makers, as well as international organizations, and other stakeholders active in the missing persons issue in Libya;
Oversee finance, communications, security, IT and documentation activities;
External relations

Identify and maintain as appropriate relations with Libyan institutions, civil society and academic stakeholders;
In coordination with the legal officer, implement a system to monitor, research and analyze legal and policy developments related to the issue of missing persons;
As delegated by the Program Manager, represent ICMP at meetings and events.
Planning and coordination

Maintain the schedule of the activities of the Program, including deliverables, bilateral consultations, roundtable meetings, policy dialogues meetings and training sessions
Under the lead of the Program Manager, follow up on actions to be taken with regard to decisions adopted;
Develop notes at each meeting to be cleared with participants.
Security management support

Support the Program Manager in leading the Libya Program Crisis Management Team, accountable for security within the program,
Support the overseeing of security management within the program in accordance with ICMP plans, policies and procedures
Under the lead of the Program Manager and in coordination with the Director of Corporate Services (HQ), support the Program in analyzing security threat and risk assessments ;
Help coordinate security arrangements for staff travelling in country or in Tunisia.
Event organization and planning

Provide support and work closely with the Program Manager on external events;
Serve as Focal point for roundtables, policy events, and other type of events organized by the Program in Libya and/or Tunisia;
Plan and implement events tasks, as well as ensure active follow up, as necessary
Coordinate logistics and provide agendas, notices, minutes and preparatory materials before the conferences;
Provide administrative support to any event organized by the Program;
Provide logistical and administrative support to international participants and ICMP Staff attending events;
Liaise with HQ Corporate Services for events planning when the conferences are held abroad.
Communications and Media

Under the overall supervision of the Program Manager and the direction of the Communications team at HQ, develop and implement the communication strategy for the Program;
Provide inputs for communication activities.
Other duties as assigned.

Requirements
University or equivalent degree in diplomacy, international relations, public administration, social sciences or other relevant qualifications.
Minimum of 8 years of relevant professional experience in an international or other organization in a similar role;
Sound knowledge of the political climate in Libya, with an understanding of the political environment in the whole region.
In-depth understanding of the policy and legislation and its application to the issue areas
Understanding of the institutional structure in Libya in relation to missing persons,
Proven ability to work effectively in a highly political environment and in an international environment;
Strong communication skills
Discretion, tact and professionalism;
Solution focused. Action oriented;
Excellent verbal presentation and advocacy skills;
Understanding of the Libyan context, as well as work experience related to Libya and the region is desirable;
Detailed oriented and superb planning and project management skills;
Mandatory Requirements

Professional fluency in written and spoken English and Arabic;
Proficiency in Microsoft applications, including Word, Excel and Power Point
Proven ability to interact positively with colleagues regardless of culture, nationality or gender
Ability to travel at short notice and to work flexible hours including weekends and evenings
Commitment to the underlying objective of helping the authorities and families of the missing to account for missing persons in an impartial and transparent manner.
Benefits
This position will be based in Tripoli, Libya and might involve travel to the Netherlands or other locations for official reasons.

This is a full-time position with a competitive base salary generous paid leave and extensive health insurance benefits for the incumbent and any eligible dependent.

This position is not eligible for expatriate allowances.

Start date: January 2022

Review of applications will begin on 15 September 2021; however, the position will remain open until filled.

ICMP is committed to maintaining an environment of mutual respect, where equal employment opportunities are available to all applicants. ICMP believes that diversity and inclusion among our staff are critical to our success as a global organization, and we seek to recruit, develop and retain the most talented individuals from a thoroughly diverse range of candidates. ICMP is proud to be part of the International Gender Champions network.

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