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Resources Management Officer

Resources Management Officer

Organization  IOM

Posted 8 Jul 2021

Closing date 21 Jul 2021

Position Title: Resources Management Officer:

Duty Station: IOM Libya in Tunis, Tunisia

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 21 July 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Head of Resources Management (Head of RM) in Libya, and in cooperation with relevant units at Headquarters (HQs), Administrative Centers (MAC and PAC) and the Resources Management Unit in Regional Office (RO) in Cairo, Egypt, the successful candidate will be responsible and accountable for supporting the management and be accountable for managing the budgetary, financial and administrative functions of the Country office (CO).

Core Functions / Responsibilities:

1. Monitor and oversee, in close coordination with the Head of RM, the financial management for all activities in the CO, including the oversight of financial expenditure and accountability; undertake financial analysis of projects and take action to resolve anomalies and unusual trend.
2. Assist in preparing the annual budget for the Country Office; coordinate and review budgets for programmes, monitor budget control and analyse variances between budget and actual expenditures, evaluate monthly financial reports for all projects and take action to resolve anomalies and unusual trends.
3. Supervise the management of treasury by forecasting cash flows according to activities in the Country Office; and ensure daily control of funds disbursed and funding is received in accordance with donor agreements.
4. Coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures.
5. Ensure preparation of monthly international and national staff projectization and payroll for national staff and ensure its accuracy and timeliness. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
6. Supervise and train staff on IOM’s administrative/financial policies and procedures, including PRISM.
7. Liaise with Head of RM, as well as relevant external counterparts with regard to the financial and administrative activities of the CO; prepare ad hoc reports and provide other information as necessary.
8. Provide direct supervision and advise programme finance unit on financial procedures and processes. Coordinate the allocation of activity grants to WBSs for use in the database and ensure the correct activity grants are allocated to expenses.
9. Maintain appropriate internal controls to safeguard the organization’s assets, control cash and prevent fraud. Strengthen internal controls by documenting and steaming approval processes including control of accounts and control of cash management.
10. Review existing systems and procedures and, as necessary, make recommendations on procedural improvements in the relevant areas of resources management
11. Support preparation for internal and external audits and draft responses to audit findings
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration, or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in financial management, accounting, or budgeting;
• Experience in liaising with governmental and diplomatic authorities as well as with international institutions;
• Experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures;
• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis;
• Experience supervising the development and implementation of administrative control procedures;
• Experience in project implementation, scheduling, and deployment of resources;
• Previous work experience with specialized international agencies (UN Agencies, International Organizations, and International specialized NGOs) and in complex humanitarian operations at an international level;
• Previous work experience in the region an advantage.

Skills

• Familiarity with financial oversight and public administration;
• Knowledge of IOM finance, procurement, procedures, and rules;
• High level of computer literacy experience in computerized accounting systems and software; knowledge of MS Office specifically Excel;
• Knowledge of IOM accounting systems, software, and procedures (SAP a distinct advantage); and,
• Knowledge of IPSAS and SAP highly desirable;

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English and Arabic is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

This position is based in Tunis, Tunisia; with possible relocation to Libya if and when the situation is conducive.

Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity:respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency:maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism:demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork:develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results:produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge:continuously seeks to learn, share knowledge and innovate.
• Accountability:takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication:encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership:provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust:creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision:works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 21 July 2021 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 08.07.2021 to 21.07.2021

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: VN 2021 148 Resources Management Officer (P3) IOM Libya in Tunis, Tunisia (57076424) Released

Posting: Posting NC57076425 (57076425) Released

Country Tunisia

City IOM Libya in Tunis

Organization International Organization for Migration

Type Job

Career Category Administration/Finance

Years of experience 5-9 years