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Office Assistant

Job Description

• Cesvi in Tripoli (Libya) is increasing its main office support staff. The new position recruiting will be supporting tasks of Administration and Logistics departments.
  Office Assistant hiracacly under country admin and functionally under logistics department
  Tasks includes:
• Supporting the admin and operation in terms of: facilitation on providing proper and punctual documentations.
• Supporting on the punctual and correct achievement of documents (accountancy documents, administration documents, logistic documents, procurement documents).
• Supporting during the preparation of Reports for the Donors, as during the development of projects Spot Check and Audit for projects or Audit from Institutional Offices.
• Receive and process stock products (documentation, label, store).
• Immediately informing the head office about any anomaly he may encounter
• Supporting in the development of the suppliers purchasing procedure: distributing invitation formats, following the different steps of the procedures, collecting quotations, verifying the right documents, achieve the documents in the proper way in the end of the procedure;
• Supporting in providing of all needs requested from the field centres, facilitating the relation between the Logistic Department and the location;
•  Supporting in the activity of the inventory, including visiting the different locations of Cesvi;
• Supporting in the setting up of new projects in terms of local/municipality authorization, visit of the premises and identification of suitable places where to run activities.
• Coordinating travel of company personnel; booking flights, hotels, etc. – when required
•  Assist peers as required (coordinate meetings, training, public events, etc.)
• Responsible for all archiving of the Logistics, Procurement and admin depts.
• Office management
  Fulfill any other related duties as may be requested by the Admin, Logistics and procurement that is in charge of the best management of the entire office.
  Duty station: Cesvi office in Tripoli

Benefits

• Social Security
• Health Insurance

Job Requirements

1. University degree (Bachelor’s degree, social Science, or relatedfield (Master’s degree is a plus)
2. At least 2-year experience similar position
3. Good command of English.
4. Good communication skills and ability
5. Good organizational and management skills.
6. Ability to work under pressure

How To Apply

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