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Finance and Administration Officer, Libya Project

Description

ICMP Mandate

The International Commission on Missing Persons (ICMP) is a treaty-based international organization with Headquarters in The Hague, the Netherlands. Its mandate is to secure the cooperation of governments and others in locating and identifying missing persons. As the only international organization tasked exclusively to work on the issue of missing persons, ICMP maintains field programs throughout the world. To learn more about ICMP click here.

Libya Program

ICMP is implementing a multi-year project in Libya to assist efforts to account for persons missing in Libya as a result of armed conflict and violations of human rights. Under this project, ICMP will work with government authorities and other institutions, civil society organizations and families of the missing, to facilitate the use of advanced forensic techniques, to build a foundation for rule-of-law institutions that successfully and impartially investigate missing persons cases, and to enable families and other civil society actors to engage in the process.

Under the supervision of the Director, Corporate Services and working in close coordination with the Finance and Administration Officer in HQ and the Program Manager, Libya, the Finance and Administration Officer’s main duties and responsibilities are the following:

Financial Administration

• Advise the supervisor and Program Manager (Libya) on the implementation of program grants and projects from a financial perspective to ensure compliance with ICMP financial rules and regulations and donor financial management requirements
• Review and process financial transactions in accordance with ICMP Financial Regulations and Rules and ensure project account codes and cost calculations are correct, funds are available and supporting documents are complete
• Ensure Libya program compliance with ICMP financial policies and donor financial management requirements
• Manage the Libya program imprest accounts and cash resources in accordance with the ICMP financial cash management policy and record transactions in the ICMP financial management system
• Ensure the timely payment of vendors/suppliers in accordance with agreed contract terms and conditions and conduct bank reconciliations (in conjunction with the Treasury Unit)
• Assist the Finance and Administration Officer (HQ) in the preparation of budget proposals and revisions
• Prepare financial reports for Libya program
• Monitor budget implementation/expenditures and advise the Program Manager/Director of Corporate services on budgetary reallocations as needed
• Ensure that Libya program financial documents are maintained/filed in compliance with ICMP policy
• Support the management of Libya program facilities and maintain oversight of contracts from a contracting and financial management perspective.

Administrative Support

• Advise the Director, Corporate Services on administrative policies and relevant matters pertaining to the Libya Program
• Ensure  the provision of office support services and support the implementation of program activities (e.g. CSI events) from a logistical and financial perspective
• Provide IT Helpdesk and technical support as required; elevate IT issues to HQ as needed
• Perform other related duties as assigned.

Requirements

• Education and/or training in financial management, business administration, logistics/supply chain management is desirable, as is a professional finance or supply chain designation (e.g. CIMA)
• Minimum of 6 years of relevant professional experience in an international or other organization in a similar role
• Previous experience working in finance, procurement and logistic functions
• Experience related to information technology is an asset
• Knowledge of financial and administrative policies and procedures
• Previous experience working within international organizations
• Previous experience supporting field-based teams
• Accounting, procurement, including reporting
• Strong analytical and writing skills
• Attentional to detail and the ability to work under deadlines

Mandatory Requirements

• Professional fluency in written and spoken English and Arabic
• Proficiency in Microsoft applications, including Word, Excel and Power Point
• Proven ability to interact positively with colleagues regardless of culture, nationality or gender
• Ability to travel at short notice and to work flexible hours including weekends and evenings
• Commitment to the underlying objective of helping the authorities and families of the missing to account for missing persons in an impartial and transparent manner

Benefits

This position will be based in Tripoli, Libya and may involve travel to the Netherlands or other locations for official business reasons.

This is a full-time fixed term position with a competitive base salary at the LES level 6 on the ICMP Libya salary scale, generous paid leave and extensive health insurance benefits for the incumbent and any eligible dependent. For more details, please see the ICMP website.

This position is not eligible for expatriate allowances.

Expected start date: March 2022

Review of applications will begin on 1 March  2022; however, the position will remain open until filled.

ICMP is committed to maintaining an environment of mutual respect, where equal employment opportunities are available to all applicants. ICMP believes that diversity and inclusion among our staff are critical to our success as a global organization, and we seek to recruit, develop and retain the most talented individuals from a thoroughly diverse range of candidates. ICMP is proud to be part of the International Gender Champions network.

ICMP may cancel this recruitment without notice, or may decide to offer a position with different duties and/or contract length.

ICMP does not request payment during any stage of the selection process.