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Data Processing Assistant G4

Open to Internal and External Candidates

Position Title : Data Processing Assistant
Duty Station : Tripoli, Libya
Classification : General Service Staff, G4
Type of Appointment : Special Short Term, 9 Months with possibility of
extension
Estimated Start Date : As soon as possible
Reference Code : SVN.LY10.2021.16
Closing Date : Sep 12th 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the
leading UN agency in the field of migration, works closely with governmental,
intergovernmental and non-governmental partners. IOM is dedicated to promoting humane
and orderly migration for the benefit of all. It does so by providing services and advice to
governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external
candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal
candidates are considered as first-tier candidates.

Context:
Under the direct supervision of the Migration Health Officer (Emergencies) with the overall guidance
from the Migration health Coordinator, the incumbent will be responsible for management of data
collection, transmission, analysis and storage to support Migration Health Unit activities

Core Functions / Responsibilities:

1. Help to Maintain IT network and equipment in IOM Libya MHD H1.
2. Registration of bio-data for all pre-screening medical forms
3. Provides technical support to the medical staff including troubleshooting, software and
hardware installation with the guidance of the senior IT.
4. Help to design under the supervision of the senior IT queries from the Medical information
system and produces reports, both regular and ad-hoc.
5. Establishes and implements internal document controls, in particular handling, security,
confidentiality of medical information in process.
6. Contact beneficiaries and schedule the intended activities of programs like Medical
assessments, Follow up and Pre-departure activities.
7. Receives medical requests/forms from the OBE, keeps the forms and copy and record of the
same, and transmits the completed forms to respected entities as directed.
8. Prepares Medical Forms as per programs and intended activities, Daily Schedules for Counseling, Laboratory and Radiology, Appointment Letters, Laboratory Codes; Chest x-ray labels and any other necessary list as per request of the Project Management.
9. Managing PAC system, troubleshooting and direct communication with IOM Manila Telerad for CXR reports and follow up on monthly reports and invoices. In Addition to provide training to staff on related matters.
10. Ensures accurate and timely transmission of data and information to IOM Operations and partners as required by the Project Management
11. Support the Migration Health Officer on duties and tasks assigned to the Data Processing, Analysis and IT Applications Sub-Unit
12. Files incoming/outgoing letters, memoranda, E-mails, telefaxes, as well as IOM documents and forms related to IOM medical operational matters.
13. Follow up the needed requirements for invoices preparations/ validations with the respective staff to different programs and any other specification like the Canadian program and internal data base MiMOSA monitoring and validation.
14. Follow ethics and confidentiality rules to safeguard the interests of the applicants and IOM.
15. Performs any other duties that may be assigned from time to time.

Required Qualifications and Experience
Education
• University degree or equitant in information management, business administration or other relevant field supplemented by related courses will be advantage, with two years of relevant professional experience.
• Diploma/Secondary school education supplemented by courses in related fields, with four years of relevant professional experience.

Experience
• Knowledge in SQL development, database integration with web-based application, power BI Experience and understanding of the public health industry.
• Demonstrated skills in systems analysis techniques, testing and documentation.
• Previous work experience in international organizations and companies would be an advantage.

Skills
• Effective organizational skills and ability to establish priorities and plans, ability to work under pressure and cope with deadlines;
• Good written and spoken communications skills, good interpersonal skills, ability to work in a multi-cultural environment;

Languages
• Fluency in English and Arabic (oral and written).
• Knowledge of French is an advantage.

Required Competencies
Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:
Interested candidates are invited to submit their updated CV with a cover letter to [email protected] , by 12 September 2021 at the latest, mentioning the job title in the subject line along with this special vacancy notice code SVN.LY10.2021.16

Emails without such indication will not be considered.

Only shortlisted candidates will be contacted.

Posting period:
From 05.09.2021 to 12.09.2021