Job Overview
Country Finance Coordinator
Organization INTERSOS
Posted 9 Jul 2021
Closing date 22 Jul 2021
INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.
Terms of reference
Job Title: Country Finance Coordinator
Code: SR-52-1963
Duty station: Tripoli/Tunis with travel to Benghazi
Starting date: 15/09/2021
Contract duration: 6 months renewable
Reporting to: Head of Mission
Supervision of: Finance Team (1 officer, 2 assistants)
Type of duty station: Non-family Duty station
General context of the project
INTERSOS is an Italian humanitarian organization on the first line that works all over the world bringing assistance to people in danger victims of natural disasters and armed conflicts.
INTERSOS, with its own humanitarian operators, intervenes to effectively meet the needs of people in crisis, with a particular attention to the vulnerable groups, as women and children. It provides first aid, food, shelter, medical assistance and basic goods. It ensures that basic needs, as education, clean water and health, are met.
In Libya INTERSOS is active since 2018, operating in 3 bases, across West, East and South, with programmes focused on protection and edcuation.
General purpose of the position
The Country Finance Coordinator is responsible for the proper technical performance of all accounting-financial activities of the mission and its projects. In this context, he/she ensures the correct and effective management of financial , in accordance with the Organization procedures.
Main responsibilities and tasks
Finance control
- To assume responsibility for cash account administration, ensuring conformity to existing procedures; shortages or thefts must be reported, bearing the joint signature of both, the Country Finance Officer and the Head of Mission;
- To manage the bank accounts of the mission and provide the Regional Finance Coordinator with monthly bank statements and bank reconciliations;
- To update the economic and financial status of the mission and related-projects, in terms of expenses, appropriations, available cash and liquidity (NPW);
- To update Libya Mission Forecast and Recovery tool;
- To provide on weekly basis the updated economic and financial data (NPW) to the Project Manager’s, the Head of Mission and Regional Finance Coordinator;
Budget preparation and control:
- To provide support to the Head of Mission in the drafting of new projects;
- To regularly check, in collaboration with the Project Managers and Head of Mission, the economic-financial performance of projects: final balance, expenditure excess, expenditure projections, and financial forecast;
- To ensure project expenses are reasonable, allocable, prudent and spend in accordance with INTERSOS and donors rules and regulations, and support annual auditing procedures;
- To prepare and verify, in cooperation with the Head of Mission, the trend of the general coordination’s budget;
- To monitors the sustainability of coordination’s office and verify the correct distribution/allocation of the general coordination costs to the projects; to monitor the coordination and projects’ non-deductible costs;
Financial reporting and audit compliance
- To prepare the interim and final financial reports and submit them to the Regional Finance Coordinator for approval,
- To prepare and carry out the audits conducted in the country, and for the transmission to the central headquarter of all project documents to be audited in Italy;
- Ensure eligibility of all expenses;
- Ensure compliance with all INTERSOS and donors regulation related to Finance and Human Resources, and communicate it proactively with other departments;
- To ensures the correct filing of all projects’ data;
- To ensure the proper execution of goods, works and services procurement processes and conformity to INTERSOS and donors procedures;
- Ensure adequacy with Libyan ministries national reporting and accounting standards for INGOs,
Confidentiality and accountability
- Ensure maintaining high confidentiality of information, up to date documents, including processes and verification.
Human Resources
- In coordination with the HR Manager ensure staff payroll, Health Insurance and Tax calculation is prepared accurately and documents archived correctly
Training and staff management
- Supervise the team members reporting to you, provide support and training, promote a friendly and professional working environment, and ensure staff development and learning environment.
- Ensure your team performance appraisals are reviewed regularly and conducted as per INTERSOS HR policies and procedures.
- Advocate and plan for professional development for your supervised staff and yourself.
- Provide input to, and deliver, where applicable, training for national staff in your team to increase their responsibilities in order to build capacity and ensure sustainability of programs.
Working Relationships
- Proactively engage with supervisor and key staff.
- Proactively support Regional Finance Coordinator and Regional Finance Controller as needed.
- Proactively coordinate and communicate with Management staff
Required profile and experience
Education
- Advanced university degree in finance, business administration or other related field.
Professional Experience
- Minimum of 5 years of relevant work experience in emergency and humanitarian, in field locations as well.
Professional Requirements
- Strong understanding of the humanitarian emergency operating context, the humanitarian system and its flexibility, donors and their high demanding, security and financial management in humanitarian context.
- Computer (excel) and admin/finance skills.
- Donor compliance and reporting.
- Highly able to keep confidentiality.
- Able to work independently.
- People Management
- Demonstrated leadership and interpersonal skills.
- Demonstrated experience in staff supervision.
- Readiness to commit and adhere to the values, mission and vision of INTERSOS
Languages
- Fully conversant in English Language is mandatory
- Basic knowledge of French Language is mandatory
- Arabic Language is a plus
Personal Requirements
- Strong team spirit, comfortable in a multi-cultural environment
- Teamwork
- Ability to work and adapt in different environments
- Very strong interpersonal skills: strong communication and diplomatic skills
- Practical and problem-solver
How to apply
Interested candidates are invited to apply following the link below:
Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.
In case you encounter severe difficulties applying through the platform, you can send an email attaching your CV and motivation letter (both in PDF version) via email to [email protected], with subject line: “**Platform issue** – SR-52-1963 – Country Finance Coordinator”.
Please also mention the name, position and contact details of at least three references, including the line manager during your last job. Family members are to be excluded.
Only short-listed candidates will be contacted for the first interview.
Country Libya
City Tripoli/Tunis with travel to Benghazi
Organization INTERSOS
Type Job
Career Category Administration/Finance
Years of experience 5-9 years
Libyanjobs.ly part of the Libyan Investment Website Co for E-commerce
AL Amrus Road, Souq Al Juma, Tripoli – Libya
