Area program manager – Libyanjobs – موقع التوظيف الليبي

Job Overview

Job title : Area program manager

Job category : program/project management

Job type : fulltime

Job description : attached to this email

Opening date : 5/06/2022

Closing date : 18/06/2022

JOB DESCRIPTION

Preliminary Job Information
Job Title	Area Program Manager
Country and Base	Benghazi or Al Kufrah, LIBYA (with regular travels to the other Base)
Reports to	Area Coordinator
Coordinate closely with (technical link)	Medical Coordinator, Deputy Head of Mission for Programs, Grants and Communication Manager
Application submission information	Interested candidates should submit their applications by EMAIL ONLY with the subject: APM + your FULL NAME to [email protected], with letter of motivation and CV. Applications not respecting these instructions may not be considered.

General Information

The organization

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

The association leads, on average, 190 projects each year in the following sectors of intervention: protection, food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 5 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France.

Première Urgence Internationale has been operating in Libya since 2017, particularly in the regions of Benghazi and, from 2019, in Al Kufra, to strengthen the resilience of the most vulnerable populations affected by ongoing crises, improve their access to essential services. The organization’s intervention in the country is built upon an integrated approach combining the provision of comprehensive primary healthcare services, psychosocial support, protection assistance, WASH activities, and infrastructure and rehabilitation. Première Urgence Internationale develops public infrastructures’ rehabilitation and restoration in areas affected by several years of conflict. Additionally, during the COVID-19 crisis in Libya, the organization adapted its intervention to include Infection Prevention and Control and COVID-19 awareness activities.

Job Description

Overall purpose

Under the direct supervision of the Area Coordinator and in collaboration with the Medical Coordinator (MedCo), the Program Manager (PM) supervises the implementation of all activities in Benghazi and Kufra areas. The PM monitors the effective implementation of the programs at the base level and monitors PUI’s contractual obligations and reporting. The PM is also responsible for representing PUI on programmatic issues to other humanitarian actors and to technical and administrative state authorities at the local level.

Tasks and Responsibilities

· Strategic Development, follow-up of operations and reporting: Coordinate the project teams through the activity managers and ensure the proper implementation of the operational and qualitative aspects of the projects including but not limited to projects’ timeline and AID budget expenditure follow-up, monitoring the progress of the projects and achievement of targets. Ensure that contractual obligations are respected and coordinate the writing of reports. Ensure that the programs developed are in line with PUI’s mandate and strategy and will propose new interventions according to the evolution of the humanitarian situation in the region.

· MEAL: Ensure smooth coordination between the MEAL and program team, to facilitate the implementation of the activities of the MEAL department, as well as the design of relevant tools.

· Representation: Participate in technical forums (working groups) at the local level, and represent PUI in front of key project stakeholders Assist the Area Coordinator in coordination meetings with political and administrative authorities.

· Human Resources: Supervise directly the work of 4 staff, including one Activity Manager, one Pharmacist, one Team Leader and one MEAL Officer, ensuring the compliance with PUI Internal Regulation and HR procedures. Logistics and Administration: Coordinate closely with the Logistics and Administrative departments to ensure smooth and timely procurements, accurate AID budget and programme team recruitments follow-up.

Specific objectives and linked activities

1. MANAGE THE STRATEGIC DEVELOPMENT, OPERATIONAL AND QUALITATIVE MONITORING OF THE PROGRAM AND REPORTING DEPARTMENT

Operations follow-up

· He/she supports all staff under his/her direct responsibility in the achievement of the project objectives, ensures the quality of the work performed and meets reporting and implementation deadlines;

· He/she provides regular updates of the PMT (project monitoring tool) of the projects by specifying their progress to the Area Coordinator;

· He/she ensures the creation and updating of adapted activity monitoring tools: SOPs, precise action plans, robust databases, with the technical support of the MEAL department etc.

· He/she alerts the Area Coordinator in cases where delays in program implementation have been identified and suggests adjustments (in terms of activities, area of activity, budget, schedule, etc.);

· He/she ensures that the practices of the project teams respect the procedures and PUI formats, as well as its operational policy.

· He/she ensures that the technical guidelines validated at the coordination level are properly implemented by the project teams;

· He/she provides close supervision/coordination and teamwork with the project staff regarding the successful implementation of activities;

· He/she creates links between the projects staff involved in the different programs to build an integrated approach.

Contractual & non-contractual monitoring and reporting

· ;

· He/she contributes to internal and external reporting requirements such as intermediate and final reports to be submitted to donors, monthly activities bulletin, Project Monitoring Tool (PMT) among others.

· He/she supervises the correct implementation of projects’ M&E tools and ensures quality data collection and regular analysis.

Strategic development

· He/she identifies, assesses and analyses needs with the program team, and makes suggestions and recommendations to the Area Coordinator and Deputy Head of Mission for Programs to improve the quality of activities;

· He/she works closely with the Area Coordinator and technical coordinators to develop high-quality, needs-based and evidence-based funding proposals involving all external stakeholders (target communities, potential partners, government authorities, etc.).

2. MONITORING, EVALUATION, ACCOUNTABILITY AND EVALUATION

· He/she helps the program team to develop appropriate reporting tools and to submit them regularly;

· He/she supports the program team in the efficient collection of data (timeliness, completeness and quality) with the cooperation of the MEAL department;

· He/she reports to the Area Coordinator on meetings, project activities and any other relevant information;

· He/she collaborates with the Area Coordinator, the Coordination Team and MEAL department to implement robust needs analysis, including needs assessments, review of indicators and appropriate sources of verification, and impact evaluation reports.

· He/she contributes to the mission communication activities including but not limited to success story, posts on social media, coordinating photo shooting and filming activities on the ground.

· He/she facilitates coordination between the MEAL and operations teams to ensure the implementation of accountability mechanisms towards beneficiaries

· He/she supports, in conjunction with the MEAL teams, the learning and formalization exercises of the lessons learned.

3. REPRESENTATION AND COLLABORATION

· Represents PUI before local actors and key stakeholders involved in the implementation of activities and ensures good relations are maintained with each of them (consistent with the principles of neutrality and independence of PUI).

· Does not act out of his/her role in representing PUI before external actors, and reports any concerns regarding PUI representation (ie. External actors, journalists, local authorities) to the Area Coordinator.

· In agreement with the Area Coordinator and relevant technical coordinators, attends coordination meetings on relevant medical matters when they take place, and participates actively.

· Under the supervision of the Area Coordinator, in the event of visits from donors to health facilities, participates actively in the preparation and the smooth organization of the visit.

· Collaborates with other organisations when required

· Participate in elaboration and update of stakeholders and actors mapping in the geographical area of intervention.

4. TEAM MANAGEMENT

· He/she is the direct line manager of the Activities Manager/s, autonomous Team Leader/s, MEAL officer/s, and the Pharmacist/s.

· He/she identifies project management gaps and needs and provides on-the-job support and training to the field program team in the activities and budget management, reports writing, monitoring and evaluation activities implementation among others

· He/she participates in the recruitment of the field program team as needed He/she regularly evaluates the staff under his/her direct supervision, conducting regularly their appraisals and implementing and following up on their action, capacity building and professional development plans, as per PUI I procedures

· He/she conducts regularly bilateral meetings with the staff under his/her supervision and field program meetings, to ensure a smooth implementation and close follow-up of the activities. He/she manages the teams for which he/she is responsible: time off validation, time sheet, validation of daily workers’ requests.

· Ensure readiness of that the staff under her/his supervision to be delegated with their responsibilities, and identify the training/capacity building needed accordingly.

· Ensure that collaboration and coordination are smooth inter-dept and intra-dept.

· In case of conflict, lead Intra-dept conflict management, and coordinate with the Area Coordinator to manage inter-dept conflict.

5. SAFETY AND SECURITY

· Ensures that the safety plan is known by the teams falling under his/her responsibility, and that safety rules are respected.

· Contributes to data collection on safety issues in his/her teams and disseminates them to the Area Coordinator regularly or on an ad-hoc basis if urgent.

· Must ensure that all activities are appropriately and safely conducted.

· Under the supervision of the Area Coordinator, ensures that members of his/her team, and daily paid workers, are provided with safety gear adapted to their activities.

· He/she is responsible, under the guidance of the Medical Coordinator, for the training of the technical aspects of using PPE: personal protection equipment.

· Under technical guidance of of the Medical Coordinator, is responsible for the technical training of health care waste management.

In General, the Collaborator has to remain flexible and to perform any other duties as required for the good care of patients

NB: This job description may be subject to modifications in the future, depending on the evolution of the activities. These modifications will then be defined and discussed between the Collaborator and PUI

Team Management

Direct management: 1 Activity Managers + Team Leader + 1 Pharmacist, 1 MEAL Officer increasable in case of new fund opportunities.

Indirect management: 10 staff, increasable in case of new fund opportunities.

Required Profile
	ESSENTIAL	DESIRABLE
TRAINING	Bachelor’s degree in a field related to project management, international development and/or social sciences	Public Health, Project Management
PROFESSIONAL EXPERIENCE (2 years) Humanitarian International Technical	X X	X
KNOWLEDGE AND SKILLS	Good writing skills Knowledge of Project Management
LANGUAGES Fluent English & Arabic	X
SOFTWARE Pack Office	X

Required Personal Characteristics (fitting into the team, suitability for the job)

– Ability to work independently while taking initiatives and showing a sense of responsibility

– Ability to work and manage affairs professionally and with maturity

– Ability to withstand pressure

– Ability for capacity building

– Sense of diplomacy and openness of spirit

– Good brainstorming, analytical and trouble-shooting skills

– Result-Oriented, Organization and priority management skills

– Committed, Proactive, Flexible, and adaptable to the needs of the team and organization

– Stamina to work in several settings and constant travel between bases

– Reliable and punctual

PUI’s capacity to ensure the protection of and assistance to migrants, refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation PUI’s values and Code of Conduct, Child Protection Policy, and prevention of sexual exploitation, abuse and harassment.

PUI does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination.

PUI conducts thorough and comprehensive background checks and reference checks as part of the recruitment process.

Any non-respect of rules and responsibilities mentioned above in the Job Description, might be assimilated to a professional fault and could lead to any kind of sanction.

PUI is committed to achieving workforce diversity in terms of gender, race, nationality and culture. Individuals from minority groups and persons with disabilities are encouraged to apply. We are committed to achieving a balanced gender distribution and therefore encourage women to apply. All applications will be treated with the strictest confidence.