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Administrative Assistant

JOB BRIEF
The Administrative Assistant will be responsible for supporting Pragma projects in Libya, including Admin, HR, Procurement related tasks.  The Administrative Assistant will work closely with Office Director and other colleagues across the team.

Location:  Tripoli, Libya.

Reporting Lines: Working under the supervision of the Pragma Libya Office Director.

Starting date: ASAP

RESPONSIBILITIES

• Work cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives;
• Coordinate and organize meetings and conferences including venue bookings, catering requirements, sets up the room with audio-visual equipment and flip charts, and tends to other requirements;
• Make travel arrangements for team members
• Maintain adequate office supply of all department supplies used within the office;
• Assist in the development and distribution of staff schedules;
• Produce forms, schedules, and correspondence as required;
• Produce and/or assists in the production of all required internal and external reports;
• Regularly review progress on standard deliverables and takes appropriate action to ensure timely completion of all tasks;
• Coordinate liaison activities with other sub offices
  • Maintain Libya project contract and payment records and alert the relevant team members when deadlines are approaching;
  • Coordinate project-related meetings, events, etc.;
  • Take notes at weekly meetings and maintain records;
  • Track reporting deadlines for Libya projects and alert the relevant teams when deadlines are approaching;

QUALIFICATIONS
• A bachelor’s degree in Administration, accounting, Management,  or other related field is required.
• Two (2) or more years of related experience required.
• Experience supporting program administration and management in coordination with teams based abroad.
• Strong time management skills with the ability to prioritize work and meet deadlines.
• Demonstrated analytic, problem-solving, and writing skills in Arabic and English.
• Must have excellent interpersonal skills.

HOW TO APPLY
To be considered for this position, please submit a complete application package to the following email: [email protected] no later than 30th of September  2021.   “Administrative Assistant” MUST BE included in the subject line of the application email to be considered:

1. Cover letter
2. CV